Workflow automation

1. 01

   Automatic receivables & 40 EUR collection chain

   Tirelessly follows invoices due and overdue with an SMS/email chain; after 15 days it applies the statutory 40 EUR collection fee and late interest.

   3–6 h/week

2. 02

   Bank statement & fuzzy payment matching

   Identifies transfers over a live bank connection even with a mistyped reference, flips the invoice to Paid and stops the dunning robot instantly.

   3–6 h/week

3. 03

   Zero-touch employee & client onboarding

   From one form it generates the contract, creates company accounts (email, chat, CRM) and sends scheduled training material.

   3–8 h/week

4. 04

   Self-healing workflow supervision

   Watches every automation; on failure it attempts self-repair or sends a detailed alert with a one-click fix button.

   1–3 h/week

5. 05

   Deadline & renewal guardian

   Watches contract end dates, licences, domains, insurance and subscriptions and warns 30, 14 and 3 days ahead with the next step.

   1–2 h/week

6. 06

   CRM & contact list cleanup

   Finds duplicates, fills missing company data from public registers and standardises names, phones and addresses every night.

   2–4 h/week

Workflows

1. Accounting prep, cost-category suggestion and approval routingThe AI proposes the cost category from the partner's history (office supplies, fuel, marketing, subcontractor, software).
2. Accounts receivable autopilot: staged dunning chainDay -3 friendly email with the invoice and a SimplePay/card link.
3. Real-time bank reconciliationOpen Banking (PSD2) APIs for OTP, Erste, K&H, Revolut Business, Wise, or a daily CAMT.053/CSV.
4. Supplier price-list and catalogue harmoniserFor traders, webshops and manufacturers receiving 5–10 wholesalers' price lists daily or weekly in wildly different Excel, CSV or XML.
5. Zero-touch employee and client onboardingClient: after signing, the AI creates the dedicated Google Drive folder, sets the billing profile in the invoicing tool, creates the project card in ClickUp/Asana and sends the personalised welcome pack with the onboarding form.
6. Monthly recurring billing and retainer invoicesEnds weekend invoicing panic for service firms, landlords, accountants and maintenance companies on monthly fixed or hourly flat fees.
7. Omnichannel stock and price synchronisationFor firms selling in their own shop (WooCommerce, Shopify), on eMAG, Alza and in a physical store.
8. Quality and compliance audit robot (compliance guard)Before a quote, technical plan, contract or authority filing leaves the office, the AI runs your checklist: every mandatory attachment present? GDPR and regulatory requirements met? No typos in numbers, missing bank accounts or unrealistic discounts? On a finding it hands the document back to the author with the exact spot marked and a fix suggestion.